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Exhibitor Info

The Festival invites you to apply for exhibit space at the annual Burlington Jazz’n Blues Festival. Food and general merchandise vendors wishing to participate at the Burlington Jazz’n Blues Festival are required to complete and return an application form. If you would like to feature your products and/or services at the Festival, we would be happy to send you exhibitor information.

We expect tens of thousands of music lovers to attend this three day music event at Spencer Smith Park in the heart of Downtown Burlington on Lake Ontario - Vendor Application - July 23rd, 24th and 25th 2010.

The entire Jazz’n Blues Festival weekend provides a wide variety of musical and cultural experiences for all our visitors to see and do. The Festival features an international foods fair promoting environmentally aware healthy cuisine, a fine arts / crafts showcase and holistic expo, a fully licensed jazz’n blues patio featuring local wines from the stunning Niagara wine region, and a sponsorship business promenade.

Don’t miss out on being a part of this world-class event. Complete the online application request below

The Festival mandate is to host a high quality event while maximizing each exhibitor’s sales, therefore only a limited number of booths are available in each category. Each booth has a 10-foot frontage with a 10-foot depth. There will be a limited number of double width full frontage booths available and these booths will measure 20 feet with a 10-foot depth. These are the fixed sizes unless you request a special area for your display.

You must provide your own fire rated tent or canopy, tables, chairs and display stands. Please remember that this is an outdoor show and many locations are in full sunlight. VEHICLES OR TRAILERS ARE NOT ALLOWED IN THE PARK AS PART OF YOUR BOOTH DISPLAY WITHOUT PRIOR NOTICE AND AGREED UPON BY FESTIVAL ORGANIZERS. Vendor parking is available close by. The Festival Committee assigns Booth locations and their decision is final. You also require a fire extinguisher according to the Burlington Fire Department rules of operation.

PLEASE TAKE NOTE OF THE FOLLOWING INFORMATION:

  • The Festival Committee reserves the right to limit the number of exhibitors in any one category and the right to final decision regarding entry into the Festival.
  • NSF cheques will be subject to a $25.00 service charge.
  • First time exhibitors should submit photos of merchandise to be exhibited in their mail-in application along with a draft product list.
  • All exhibitors making sales to the public are responsible for collecting and submitting their own P.S.T. and G.S.T.
  • Festival is subject to inclement of weather and is not responsible for any losses by any participant as a result of such weather and the resultant cancellation of the festivities.
  • Festival management is not responsible for lost or damaged articles or displays under any circumstances.

For an online request to book a Burlington Jazz’n Blues Festival 2010 Vendor Rental Space (Booths) please complete the form below.

Download
Vendor Information
Vendor Type  Business Vendor
 Food Vendor
 Energy Conservation Vendor
Name of Business
Name of Representative Position
Street
Postal Code City
Phone Cell
Email Website
Booth Size
Please select below the option that best serves you and your customers' needs. Fee Schedule per Dimensions:
 One 10 ft x 10 ft space $495.00 + GST
One 15 ft x 10 ft space $750.00 + GST
One 20 ft x 10 ft space $950.00 + GST
Special Size (Please Describe)
Setup Time Thursday July 22nd, 9:00 AM to 9:00 PM
Friday July 23rd, 9:00 AM to 4:30 PM
Festival Hours of Operation Friday July 23rd - 5:00 PM to 11:00 PM
Saturday July 24th - Noon to 11:00 PM
Sunday July 25th - Noon to 10:00 PM
Terms and Conditions
1. Booth Placement Priority - Booth placement will be given on a first-come-first-serve basis based on the earliest reservation and bank payment clearance date. Your space is assigned to you according to the Official Festival Site Guidelines.
2. Booth Set up and Strike - Each vendor will set up, maintain, market, operate, take down and remove their own booth from the space provided to them as per the official Festival site guidelines.
3. Agreement to Market - Each vendor will endeavor to market their participation in the Festival to their network to help increase attendance in coordination with the Festival Marketing Director when possible.
4. Health Guidelines for Food Distribution - All accepted Food Vendors must register either in person, or by phone or fax, with the appointed Regional Municipality of Halton Health Department representative at 1151 Bronte Road Oakville, at least FOUR Weeks prior to the event and receive their Food Handling Health Manual. They can be also reached by phone at 1-866-442-5866. Remember each food vendor must provide their own hand washing stations for foodservice according to their guidelines at the Festival site. You will be inspected during the Festival by the Health Department to make sure you are selling only healthy, safe and clean food and it is your sole responsibility to meet all of their food preparation and cooking requirements of cleanliness. Please be aware of the various temperatures you are required to keep the food from your menu at. The Festival accepts no liability or responsibility for your rejection from the Festival, by the Health department, after their inspection, for any reason whatsoever.
5. Fire Regulations Regarding Use of Propane Cooking Equipment - All food vendors must be aware of the City of Burlington Fire Department rules regarding the operation of a food service facility in the Park, especially in regards to the use of any propane or other cooking equipment. If, for any reason, they reject a food vendor from operating in the Festival, for failure to comply with those cooking rules, it will be solely the responsibility of that food vendor, and there will be no rebate on their rental fee or legal recourse against the Festival, as a result of their cancellation, by the Fire Inspector or any other regulatory agency.
6. Digging or Driving Stakes Into the Parkland - You are financially responsible for breaking any hydro or underground water lines as a result of driving stakes or spikes into the park grounds to install your tent or booth. Sensitive utility locates are clearly marked at the festival site on the grass by the Parks Department and must be strictly avoided.
7. Fire Regulations Regarding Use of Tents and Canopies - All tents and coverings must be fire retarded and meet local fire department rules and regulations. It is the sole responsibility of each vendor to know and meet these rules. The Burlington Fire Department will inspect you at the Festival and you must pass that inspection to be allowed to stay in the Festival. Your covering must have a fire rated sticker attached to your material. Failure to pass the inspection is the sole responsibility of each vendor. Each vendor must also have a commercial grade fire extinguisher on site. There is no refund of your rental fee for your failure to comply with local fire regulations.
8. Size of Tents and Building Permit Requirements - All tents over 20 X 20 will require a building permit from the City of Burlington Buildings Department which is the responsibility of each individual Festival vendor to obtain.
9. Electricity Provisions - Electrical outlets and electricity needs must be submitted with this application for prior approval on your booth diagram. 2 standard 15 amp electrical outlets are included in your festival use of space fees. The Festival General Manager will bill any special electrical hookup you require individually to you by the appointed Festival electrician and only after approval.
10. Reserved Bottled or Canned Drinking Rights including all Water, Pop, Juice, Energy Drinks - The Festival retains the exclusive right to sell all the drinks to the visiting public at the Festival Site. No other exhibitors are allowed to sell drinks unless otherwise authorized to do so by the Festival. Violation will result in the termination of the exhibitor’s space.
11. Waste Water Holding Tanks for Food Vendors - Wastewater holding tanks and disposal are provided by the Festival.
12. Liability Insurance – All vendors are required to carry their own individual liability insurance.
13. On Site Festival Security - Daytime event and overnight security will be provided Thursday, Friday, Saturday and Sunday to 2:00 AM Monday morning by the Festival.
14. Tear Down and Removal Times - Tear down and removal of your booth from the park is to be done immediately after the end of the festival on Sunday evening at 10:00 PM. Due to driving restrictions in the park during special events all vendors must comply with Festival hours of operation in the interest of safety and Festival image.
15. Damages - Each individual vendor is financially responsible for any damages they cause Spencer Smith Park during the setup, operation, tear down and removal of their booth and will be notified of such damages by the Festival after final site inspection. The repair of the damages will be done by the City of Burlington. The Festival will bill the offending vendor accordingly. Vendor agrees to pay such bills immediately to avoid any further legal charges.
16. Recycling Garbage & Clean Up - Each vendor is responsible to sort and classify all garbage for recycling. The Festival will provide commercial garbage bins which may be used by each vendor according to the green rules of the event for garbage control. Those who do not clean their site according to the green rules for garbage control will be billed a separate cleanup fee by the festival.
17. Driving in the Park during The Festival Hours of Operation is Banned - Driving in the park for setup, operation, take down and removal of your booth may be no faster than 5 mph. and only 30 min. prior and 30 min. following the event hours of operation. Any vendor who breaks this rule may have their booth space canceled without notice and their fee forfeited as liquidated damages to the Festival. Pedestrian safety and Festival image is our highest priority.
18. Parking Permits and Rules - Your vehicles can only be parked in the designated area provided by the festival to you. Vehicles illegally parked in the Park during the Festival will be ticketed and towed at the expense and liability of the registered owner. Be warned that the parking regulations will be strictly enforced by the Halton Regional Police and the Festival accepts no responsibility whatsoever for any tickets received by any vendor during the Festival. The Festival Project Coordinator will provide you with your parking passes.
19. Inclement of Weather - There are no refunds for use of space as a result of inclement of weather.
20. Fire Extinguisher - Every vendor is required to have one working fire extinguisher on site at their booth in case of fire.
21. Indemnification - Each vendor indemnifies the festival, its management team, volunteers and the City of Burlington from any litigation resulting from any loss or damage that they may incur to them as a result of their being accepted and operating a booth in the festival for any reason.
Agreement
I have read and fully understand the terms and conditions above and will fulfill them as required as a Festival Exhibitor.

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